Reservations, Events, and Class Calendar


General Information

Welcome to the MGH Institute of Health Professions Virtual EMS Calendar system.

Virtual EMS is a web-based calendaring system used by Faculty and Staff to browse and request meeting and event space.

If you are interested in browsing events or checking available space before reserving a room, click the Browse link in the top navigation bar to select an option.

If you are interested in reserving space, please follow the directions below.
*Note the differences between Meeting and Event Space

If you require meeting space for more than 102 people please click here for a list of places to contact.

If you would like to request extended classroom space for academic use please use the Request Academic Space menu.

If you need assistance, please create a Help Desk Ticket using "General Operations Issues" as the topic.

View All Events
View Classes Only

Click here for an interactive map of the Institute.


How To Reserve Event Space


Request Event Space:

Click here for a detailed guide.

***Please note: Submitting a reservation request does not guarantee space.***

Your reservation will be reviewed and processed within 48 hours during normal business hours (Monday-Friday 8:30am-5:00 pm). Requests made after normal business hours will be processed the following business day.

Once your reservation has been reviewed, you can expect to receive either a Confirmation or Denial email.

Because submitting a request does not guarantee space, you can only be sure that you have the space reserved when you receive a Confirmation email.

How To Reserve Meeting Space



Request Meeting Space:

Click here for a detailed guide.

***Please note: Submitting a reservation request does not guarantee space.***

Your reservation will be reviewed and processed within 24 hours during normal business hours (Monday-Friday 8:30am-5:00 pm). Requests made after normal business hours will be processed the following business day.

Once your reservation has been reviewed, you can expect to receive either a Confirmation or Denial email.

Because submitting a request does not guarantee space, you can only be sure that you have the space reserved when you receive a Confirmation email.

How To Reserve Academic Classroom Space


Request Academic Classroom Space:

1. Login with your Partners username and password.
2. Go to Reservations and click on Request Academic Space
3. Under When and Where input the following information in the appropriate fields:
    Date, Start Time, End Time, and Attendance. If the reservation requires multiple dates, click Recurrence.
4. Click Find Space.
5. A list of available meeting rooms fitting your criteria will appear on the right hand side of the screen.
6. To choose a room click on the add room icon , and it will be added to Selected Locations.
7. Click the Details tab.
8. Please complete the form with all required fields.
   *All questions marked with a red asterisk must be answered in order for your request to move forward.
9. Please enter the Course Number and Section in the "Course/Meeting/Event Name" field.
10. Please provide any additional notes in the Comments section.
11. Review your reservation and click Submit.

***Please note: Submitting a request does not guarantee space.***

Your reservation will be reviewed and processed within 24 hours during normal business hours (Monday-Friday 8:30am-5:00 pm). Requests made after normal business hours will be processed the following business day.

Once your request has been reviewed, you can expect to receive either a Confirmation or Denial email.

Because submitting a request does not guarantee space, you can only be sure that you have the space reserved when you receive a Confirmation email.

How To Reserve the IHP Cargo Van


***Notes about the cargo van.***
It cannot be used to transport people.
Please place your request no less then 72 hours in advance.
There are authorized IHP drivers within Facilities and IT who will be assigned these requests. For instance, an event at 2CC
     needing items from bldg 36 would be delivered to 2CC.
Be sure to enter if items are to be returned to a particular bldg/program/department
This is not to be confused with vendors/caterers providing delivery for their services.
Please contact Diane Nolan with any questions.

Request IHP Cargo Van

1. Login with your Partners username and password.
2. Click Browse to browse for date & times you need.
3. Go to Reservations and click Request Cargo Van.
4. Select the Date and Time

IHP Cargo Van use is for transporting items for Institute business within the Navy Yard.
Requests for outside the Navy Yard will be reviewed individually with additional information will be required.

Reservations will be reviewed and processed within 24 hours during normal business hours (Monday-Friday 8:30am-5:00 pm).
Requests made after normal business hours will be processed the following business day.
Either a Confirmation or Denial email will follow after the review process.

How to Edit a Reservation

If you need to edit your reservation, please click here for step-by-step instructions.
Contact Us

Operations Department
Please create a Help Desk Ticket using "General Operations Issues" as the topic.

Registrar's Office
registrar@mghihp.edu

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Please login using your Partners username and password.

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