Reservations, Events, and Class Calendar


General Information

Welcome to the MGH Institute of Health Professions Virtual EMS Calendar system.

Virtual EMS is an Institute wide calendaring system used to browse and request meeting and event space.
If you are interested in browsing events or checking available space before reserving a room, click the Browse link in the top navigation bar to select an option.

If you are interested in reserving space, please follow the directions below.
*Note the differences between Meeting and Event Space

If you require meeting space for more than 102 people please click here for a list of places to contact.

If you would like to request extended classroom space for academic use please complete the Online Request Form.

If you need assistance, please create a Help Desk Ticket using "General Operations Issues" as the topic.

View All Events
View Classes Only

Click here for an interactive map of the Institute.




Please contact MGH Institute Operations for non-course related event/meeting room reservation requests.
Please contact the Registrar's Office for all class related reservation requests.
How To Reserve Meeting Space


Click here for a detailed guide.

Request Meeting Space:

1. Login with your Partners username and password.
2. Go to Reservations and click on Request Meeting Space
3. Under When and Where input the following information in the appropriate fields:
    Date, Start Time, End Time, and Attendance. If the reservation requires multiple dates, click Recurrence.
4. Click Find Space.
5. A list of available meeting rooms fitting your criteria will appear on the right hand side of the screen.
6. Be sure to click the Grid tab to make sure the before and after reservations will not cause a conflict.
7. To choose a room click on the add room icon , and it will be added to Selected Locations.
8. Click the Details tab.
9. Please complete the form with all required fields.
   *All questions marked with a red asterisk must be answered in order for your request to move forward.
10. Please provide any additional notes and comments in the Setup Notes section.
11. Review your reservation and click on Submit Reservation.

***Please note: Submitting a reservation request does not guarantee space.***

Your reservation will be reviewed and processed within 24 hours during normal business hours (Monday-Friday 8:30am-5:00 pm). Requests made after normal business hours will be processed the following business day.

Once your reservation has been reviewed, you can expect to receive either a Confirmation or Denial email.

Because submitting a request does not guarantee space, you can only be sure that you have the space reserved when you receive a Confirmation email.

How To Reserve Event Space

Click here for the Event Planning Guide

Request Event Space:

1. Login with your Partners username and password.
2. Go to Reservations and click on Request Event Space
3. Under When and Where input the following information in the appropriate fields:
    Date, Start Time, End Time, and Attendance. If the reservation requires multiple dates, click Recurrence.
4. Click Find Space.
5. A grid listing of all rooms fitting your criteria will appear on the right hand side of the screen.
   *Please make sure the before and after reservations will not cause a conflict with your request.
7. To choose a room click on the add room icon , and it will be added to Selected Locations.
8. Click the Details tab.
9. Please complete the form with all required fields.
   *All questions marked with a red asterisk must be answered in order for your request to move forward.
10. Please provide any additional notes and comments in the Setup Notes section.
11. Review your reservation and click on Submit Reservation.

***Please note: Submitting a reservation request does not guarantee space.***

Your reservation will be reviewed and processed within 48 hours during normal business hours (M-F 8:30am-5:00 pm).
Requests made after normal business hours will be processed the following business day.

Once your request has been reviewed, you can expect to receive either a Confirmation or Denial email.

Because submitting a request does not guarantee space, you can only be sure that you have the space reserved when you receive a Confirmation email.

How To Reserve Academic Classroom Space


Request Academic Classroom Space:

1. Login with your Partners username and password.
2. Go to Reservations and click on Request Academic Space
3. Under When and Where input the following information in the appropriate fields:
    Date, Start Time, End Time, and Attendance. If the reservation requires multiple dates, click Recurrence.
4. Click Find Space.
5. A list of available meeting rooms fitting your criteria will appear on the right hand side of the screen.
6. To choose a room click on the add room icon , and it will be added to Selected Locations.
7. Click the Details tab.
8. Please complete the form with all required fields.
   *All questions marked with a red asterisk must be answered in order for your request to move forward.
9. Please enter the Course Number and Section in the "Course/Meeting/Event Name" field.
10. Please provide any additional notes in the Comments section.
11. Review your reservation and click Submit.

***Please note: Submitting a request does not guarantee space.***

Your reservation will be reviewed and processed within 24 hours during normal business hours (Monday-Friday 8:30am-5:00 pm). Requests made after normal business hours will be processed the following business day.

Once your request has been reviewed, you can expect to receive either a Confirmation or Denial email.

Because submitting a request does not guarantee space, you can only be sure that you have the space reserved when you receive a Confirmation email.

How to Edit a Reservation

If you need to edit your reservation, please click here for step-by-step instructions.
Contact Us

Operations Department
Please create a Help Desk Ticket using "General Operations Issues" as the topic.

Registrar's Office
registrar@mghihp.edu

Login


Please login using your Partners username and password.

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